Viewing Search Results¶
You can view search results in three ways:
- Table View
- Grid View
- Index View
Use the View selector to choose how you want to view results. The selector is located in the options bar at the top of the search results page. You can use the other selector bar options to sort and further organize results.
Table View, with the Details layout, is the default view for search results. This view displays each item in a separate row, showing a thumbnail image and many of the item's metadata fields.
If the keywords you searched for occur in the item's description, or in its PDF file attachment, they appear
highlighted in blue in the Description and File Attachment sections of the search results.
In the example below, the search keywords
bates appear in blue.
If the item has a PDF attached to it, the PDF's file name appears at the top of the File Attachment
section. In the example above, the third item has a PDF file named
You can click the file name link to open the PDF in your browser's PDF viewer.
Compact Table View layouts¶
You can see the same results in a more compact layout by choosing a different option from the Layout selector.
The example below shows the same results in the
Type / Subject layout. Digital Archive administrators can create custom layouts.
You can sort the columns in a compact layout by clicking on a column header. In the example above, the results are initially sorted by relevance, not by any column. You can change the sort order by clicking on a column header. For example, clicking on the Type column header sorts the results by the item type field.
You can also sort by choosing a metadata field name using the Sort by selector. To change the sort from ascending to descending and vice versa, use the selector and choose the field again.
Grid View displays search results as a grid of thumbnails.
You can sort items in Grid View by choosing a metadata field name using the Sort by selector.
To change the sort from ascending to descending and vice versa, use the selector and choose the field again.
Hiding items that have no image¶
In the example above, notice the second item in the first row. This is an example of an item
that has no image or PDF file attached to it, so a placeholder icon for the map displays
instead. You can hide items with no image or PDF file attachment by choosing
from the Items selector. This works in both Grid View and Table View.
Index View displays search results as an alphabetized index of unique values for a single metadata field. You choose the metadata field you want to index by from the Index by selector.
The example below shows search results indexed by the Title metadata field.
The next example shows all of the items in a collection with type
Image, indexed by the Place metadata field.
Numbers in parentheses indicate how many items have that Place. For example, there are 11 photographs of Acadia
National Park when it was known as Lafayette National Park.
The example below shows results for items of type image indexed by the Type field.
Because all the items are images, they are all indexed under the letter
I, but the index shows what kinds of
images are in the collection and their quantities.
You can click on an entry, such as the one for
Tintype, to see its eight items as shown below.
Notes on Index View
Index View has a limitation of 10,000 search results. If you get a warning that you have exceeded that number, refine your search to reduce the number of results.
When doing an All Sites search where the index field is Type, Subject, or Place, the number of results reported can be higher than the sum of the totals of the results shown. This has to do with the fact that results from an All Sites search only displays Common Vocabulary terms, but the underlying search also includes mapped site vocabulary terms.