Welcome to Digital Archive Docs

This website contains documentation about the Digital Archive.


This documentation is under development. It is incomplete and may contain incorect information. Do not rely on what you see here until this notice has been removed.

Who this documentation is for

The documentation is divided into categories for these kinds of people:

  • Users
  • Archivists
  • Administrators
  • Developers

A fifth category is documentation about Digital Archive plugins that is of broad interest.

Each category is explained below. Some people will fall into more than one category.
For example, an administrator is usually also an archivist and a user.


Use the navigation pane at left to locate the documentation that's right for you.
Or type in the search box to find topics of interest.

User documentation

User documentation is for people who use the Digital Archive for research or just for fun.

A user (also commonly referred to as an end-user) can see all public items in a Digital Archive collection, but has no access to non-public items, or private data associated with all items.

Archivist documentation

Archivist documentation is for archivists and volunteers who maintain the collection content for a Digital Archive site. They add new items, edit existing items, upload images, and establish relationships among items.

An archivist has a user name and password that allow them to login to a Digital Archive site. Once logged in, they can see all public items in the collection as well as non-public items and private data associated with all items.

Typically, an archivist's login will not allow them to make changes to the Digital Archive installation unless the archivist is also an Administrator.

Administrator documentation

Administrator documentation is for the person who performs administrative functions for their organization's Digital Archive site. They edit vocabularies, configure plugin options, add new user accounts, define relationship types and rules, and perform other similar tasks.

An administrator has a user name and password that allow them to login to a Digital Archive site. Once logged in, they have all the privileges of an Archivist, but can also perform administrative functions.

Developer documentation

Developer documentation is for technical people responsible for maintaining multiple Digital Archive sites. They are responsible for database management, programming, software upgrades, web server management, maintaining this documentation, and a variety of other tasks requiring technical expertise.

A Digital Archive developer must be familiar with the following technologies:

  • HTML
  • CSS
  • JavaScript
  • PHP
  • Python
  • SQL
  • XML
  • Omeka
  • Zend Framework
  • GitHub
  • Linux
  • Elasticsearch
  • AWS S3

Digital Archive plugins

Digital Archive plugin documentation is in a separate category because it should be of interest to everyone except for end users.

  • Archivists should be familiar with the features of various plugins
  • Administrators need to know how to configure plugins
  • Developers install, maintain and enhance plugins

Logging into the Digital Archive

Archivists and Administrators must login to the Digital Archive to add or edit items or make modifications to the installation. There is also a special class of User called Guest that must login if they want to see information that is not available to the general public.

How to login

Follow these steps to login to the Digital Archive:

  • Go to the site and click the Login link located at the lower right on every page

login link

  • On the Log In page, enter your user name and password. If you logged is as an Archivist or Administrator, a dark gray menu bar will appear at the top of the page. To access features that are only available to Archivist or Administrator logins, click your login name which appears at the far right in the menu bar.

login link

  • If you are logged is as a Guest you will not see the dark gray menu bar; however you will be able to views items that are not visible to users who are not logged in. You will also be able to see the private fields for all items.


The terminololgy used in this documentation differs from Omeka terminology for user roles.
The table below shows the differences.

Digital Archive term Omeka user role
Guest researcher
Archivist admin or contributor
Administrator super

This documentation was written by AvantLogic Corporation.

Please report errors and omissions to gsoules@avantlogic.com.