MySQL Workbench

This page explains how to use MySQL Workbench to manage a Digital Archive database.

MySQL Workbench is a tool that lets database administrators and developers visually manage a MySQL or MariaDB database. As an alternative, you can use phpMyAdmin, but MySQL Workbench is more powerful and easier to use in many situations.

AvantLogic uses MySQL Workbench Community edition 8.0.18. Version 8.0.19 would not load.

Open a database

  • Run MySQL Workbench
  • On the home page, click the box with the name of the Digital Archive installation
  • Ignore a Connection Warning if it displays
  • The database should appear at left under the Schemas tab of the navigator
  • Click the triangle icons to expand/contract the database, its tables, and table columns


If you can't connect, or you get a Cannot Connect to Database Server error, you may need to allow remote access to the database as explained in the following section. This can happen if your IP address changed since your last successful connection.

Allow remote access to a database

For security reasons, a web host will not allow remote connections to a database unless you explicitly grant access from the remote source. Follow these steps to allow MySQL Workbench to remotely access a database.

  • Get the IP address of the computer on which use MySQL Workbench
    • In a browser window type myipaddress in the address bar
    • Your IP address will appear, or there will be links to sites that will show the address
  • Go to cPanel
  • In the DATABASES section, click Remote MySQL
    • Paste the IP address in the Host field under Add Access Hosts
    • Click the Add Host button
  • If your IP address ever changes, you'll need to perform these steps again

Add a database connection

Before you can work with a database using MySQL Workbench, you need to add a connection to the database to your MySQL Workbench installation. Follow these steps to add a database connection.

Add a new connection

  • Allow remote access to the database as explained in the previous section.
  • Run MySQL Workbench
  • Choose Database > Manage Connections from the top menu
  • Click the New button at the bottom of the Manage Server Connections dialog
  • Set:
    • Connection Name: the site name
      Examples: or
    • Connection Method: Standard (TCP/IP)
    • Hostname: same as the Connection Name
    • Port: 3306
    • Username: the database username
  • Click Store in Vault to set the password. On the popup dialog:
    • Enter the database password in the Password field
    • Click the OK button
  • Click Test Connection to verify the credentials.
    • Ignore a Connection Warning for incompatible/nonstandard server version. It will display if the database is MariaDB instead of MySQL.
    • Click the Continue Anyway button
  • Click the OK button on the Successfully made the MySQL connection dialog
  • Click the Close button at lower right
  • Quit MySQL Workbench to work around a bug where new connections don't open
  • Open the database to verify that you can connect to it