Add a new Omeka Item

Follow the steps below to create a new item in the Omeka database


You must be logged into your Omeka account to perform these steps.

Action
Step 1 Go to the Add an Item page
Step 2 Enter required field values
Step 3 Enter optional field values
Step 4 Decide who is allowed to see the item
Step 5 Save the item
Step 6 Attach files to the item (optional)
Step 7 Add relationships to the item (optional)
Step 8 Review the newly added item

Step 1

Go to the Add an Item page

Use one of these methods to get to the Add an Item page:

  • Click the Add Item link in the top menu of a Public page, or
  • Click the green Add a new item link on the Avant Dashboard page, or
  • Click the blue Add New Item button on the Admin item page

Step 2

Enter required field values

The fields below are required for most Digital Archive sites. Your site might not require all of them, or it may require others not listed here.

  • Title
  • Type
  • Subject
  • Rights

If you forget to provide a value for a required field, a red error message will appear at the top of the page telling you that it's missing.

See Field descriptions guide to learn about the fields listed above.


Step 3

Enter optional field values

Most fields are optional, but always provide values for these if you know the information:

  • Description
  • Date
  • Creator

If the item needs more information, an image, or relationships, but you don’t have time to work on those things right now, record in the Instructions field what still needs to be done.

See Field descriptions guide to learn about all fields.


Step 4

Decide who is allowed to see the item

To control whether the item is public or not:

  • Check the Public box so everyone can see the item, or
  • Leave the Public box unchecked if only archivists can see the item

The Public checkbox is located at the upper right of the Add an Item page.

If the item is not public, use the Status and/or Restrictions fields to indicate why.


Step 5

Save the item

To add the new item to the Omeka database:

  • Click the Add Item button (or the Save Changes button if you are making corrections) to a newly added item)
  • If red errors appear at the top of the page, correct them and try again

The item is now in the Omeka database. You can edit the item to make changes.


Step 6 (optional)

Attach files to the item

See How to attach photos or documents to an item


Step 7 (optional)

Add relationships to the item

See How to add a relationship between two items


Step 8

Review the newly added item

  • Click the View Public Page button
  • Make sure that the information appears the way you want it
  • To make corrections, click the Edit link below the last field and go to Step 2

See Also

To learn more, see the Omeka documentation on adding an item. However, keep in mind that the user interface for a basic Omeka site does not have all the features of the Digital Archive and therefore does not look exactly the same.